VISTA Sean Enfield continued his efforts to train volunteers for the Plano Children’s Theatre (PCT). During the month of July, he helped organize, schedule, and run a workshop for the theatre’s high school interns, and he held another Training Workshop for the theatre’s production volunteer position. The production volunteer workshops covered the Set Build and Light/Sound coordinator volunteer positions. Since our volunteer roles are often combined with scholarships and tuition reimbursement, these volunteer roles help make theatre programs affordable to the patrons. Sean also continued management of PCT’s vast array of existing volunteers as the end of the summer ramps the theatre back into its busiest season. During the month of July, he recruited 15 new volunteers and managed 101 volunteers for a total of 389 service hours which saved Plano Children’s Theatre $9,768 in labor costs.
In July 2017, AmeriCorps VISTA Melanie Kuriger helped create a fundraising plan for the massive community giving event, North Texas Giving Day. Intent on improving her Plano Children’s Theatre’s fundraising from the previous year, she helped devise a plan to pool Board members’ donations into a matching fund, which will be used to motivate donors during the event. She created a slideshow and pitched her ideas to the Managing Boards for each of the theatres in her organization and for the Governing Board. She was met with excitement and enthusiasm and anticipates 100% Board participation.
Volunteer Coordination VISTA Sean Enfield focused his efforts on expanding Plano Children’s Theatre’s (PCT) volunteer base through its summer intern program and a newly implemented Volunteer Training program. Both programs help make enrollment in productions and classes more affordable. PCT interns earn credits that can allow them to earn up $400 toward a future production, and volunteers often receive credits for the productions in which their child is cast. By expanding the reach of these positions, the theatre hopes to allow those who might be interested in theatre, but unable to afford it, an opportunity to participate with little to no financial involvement. Sean has developed trainings for two of the organizations vital volunteer positions and will eventually develop trainings for all positions. The goal is to minimize the stress in all of the positions and to acclimate new participants into the theatre community.
In June 2017, AmeriCorps VISTA Resource Development Officer Melanie Cheney serving with Plano Children’s Theatre helped deliver a presentation at the Plano Metro Rotary Luncheon that resulted in a $5,000 donation from the club. This donation will be used to pay for scholarships for underprivileged children who cannot otherwise afford tuition costs. This will allow children from low-income households to have access to enriching extracurricular arts activities that help teach valuable life skills (responsibility, discipline, integrity, etc.) and push them to become better students and citizens. Simply by bringing a few of our students to perform a couple songs at the Rotary Luncheon, we also received a $100 donation from a rotary member who was so moved by their performance that he attended the actual performance that weekend and wrote a letter detailing how thoroughly impressed he was by our students’ passion and skills. In 2016. Plano Children’s Theatre awarded 255 scholarships to underserved students, totaling $30,906.
The heat is on in Plano, TX! In May, VISTA Sean Enfield helped Plano Children’s Theatre prepare for its upcoming summer camps. Plano Children’s Theatre offers scholarships to low income children to attend the theatre summer camps. During the summer season, the theatre operates during the days as well as the evening to accommodate the busy camp schedule. Because of the increased activity, the theatre’s volunteer needs change. As Volunteer Coordinator, Sean has been prepping to manage this shift in volunteer management. Throughout the month, he has worked to recruit interns for all four of the theatres’ camp programs and has worked with the Office Manager to re-tool the community service volunteer program so that it can continue during the camps. He has also been prepping for upcoming volunteer training initiative that will begin in the summer. Sean has recruited 114 new volunteers to serve at the summer camps. He has also managed 20 volunteers who served 125 hours in May by building production sets and other vital agency needs.
In May 2017, AmeriCorps VISTA Resource Development Officer Melanie Cheney secured a $20,000 grant for Plano Children’s Theatre from the Hudson Foundation by creating a ‘target list’ of foundations and reaching out to each one about making a grant toward the agency’s capital campaign. After a successful site visit with the Hudson Foundation, they agreed to sponsor of one of the large practice rooms in the new facilities in the Shops at Willow Bend in Plano. This money will go toward the renovation of the space and contribute to the creation of the Willow Bend Center of the Arts. Melanie also submitted a grant application to the Hoglund Foundation for $3,500. If granted, the funds will be used to provide free programs in Dallas Title I elementary schools.
In April, VISTA Sean Enfield recruited 20 new volunteers and managed 52 volunteers to help organize a number of events for the North Texas Performing Arts (NTPA) organization. He connected with the Plano chapter of the National Charity League to operate a crafting booth at the Shops of Willow Bend, a mall located in Plano, TX. This booth was used to reach kids and advertise for Plano Children’s Theatre’s eventual move into that retail center. In addition, he connected with National Honor Society chapters in the McKinney region to recruit volunteers for the last of NTPA’s award ceremonies. Throughout April, Sean worked to improve his volunteer recruitment and management skills. He developed a survey to distribute among the office staff weekly so that he can better prepare a list of Volunteer Needs, Opportunities, and Activities. He has also been working to improve communications among the existing network of parent volunteers, particularly as it pertains to the production volunteers.
The mission of the North Texas Performing Arts – Plano Children’s Theatre is to develop the character of youth through quality performing arts education and family entertainment. Plano Children’s Theatre offers full-ride scholarships to talented and less privileged children, provides complimentary tickets to charitable organizations, teacher groups, and school fundraising events and offers free programming at local community centers. Melanie Cheney, Resource Development VISTA, prepared and consolidated documents for an annual board meeting at North Texas Performing Arts. During this process, Melanie edited the documents for clarity, sorted the documents into easily understandable categories, and created binders for each board member in attendance (45 total). Cheney delegated some work to volunteers, so she was not only able to practice her editing skills, but also her leadership skills. In addition, Melanie played an instrumental role in raising $20,000 in private donations from patrons she met with in previous months. Monies raised will add to the current capital campaign for the Willow Bend Theatre and benefit low-income and special needs children through the agency’s programs. Melanie helps to solidify relationships with new and existing donors through prompt thank you letters of which she created templates for use by staff and volunteers. Melanie attended a meeting with representatives from the Hudson Foundation and established a relationship that will hopefully lead to consideration for future grant-giving.
In March 2017, Plano Children’s Theatre’s Resource Development VISTA, Melanie Cheney, helped source and collect auction items for North Texas Performing Arts’ annual online auction. She delegated National Honor Society volunteers to call businesses in Plano and inquired about potential donations of gift cards and services. Information was taken from interested donors and Melanie visited these businesses in person to make initial contact and collect donated materials. The auction, held at the end of March, earned Plano Children’s Theatre $6,911. The agency also benefited by collecting $5,500 in donations from a donor appeal campaign coordinated by Melanie. In addition to the work mentioned, Melanie found time to write and submit a grant application to the Junior League of Collin County for 25k. The funds would be used for our Therapeutic Drama program for actors/actresses with special needs.
In March, Volunteer Enablement VISTA Sean Enfield led major volunteer events for Plano Children’s Theatre. He led teams of National Honor Society volunteers as they disposed of old set pieces, rearranged the theatre’s backstage spaces and assisted with the theatre’s awards ceremony. He led a group of Eagle Scouts who purged and reorganized the theatre’s offsite Scene Shop. A team of ten Eagle Scouts created new shelving units and cleared a great deal of space in this warehouse. Sean also created contact lists and corresponded with production volunteers. In total, Sean recruited 6 new volunteers and managed 88 community volunteers who served 423 hours of service.