The Volunteer Coordination VISTA will help break down the barriers poverty creates for low-income children seeking an arts education through the development of a new comprehensive volunteer recruitment and training program. Major functions will include evaluation and updating the volunteer handbook, policies and procedures, evaluating the agency’s volunteer needs and recruiting 50 new volunteers to fill those needs, and the development of training materials to educate and enable volunteers to serve the needs of the agency. Applicants should possess good oral and written communications skills, volunteer recruitment experience and computer skills.
September was quite a busy month for VISTA Sean Enfield. As his organization, the Plano Children’s Theatre, prepares for its big move, Sean has been tasked with recruiting volunteers for the move as well as volunteers to help with the build out of the new space. He has been utilizing the organization’s online presence and talking with community service volunteers in order to get them involved in the Raised Seating Project. While that project is underway, he is still managing the day-to-day operations of the various theatres, their productions, and events. This month, he has recruited 32 volunteers for October’s Halloween fundraiser and the agency’s move and managed 9 volunteers on the production teams for the 11 shows that began rehearsals and 6 shows that performed. These volunteers have served 365 hours cumulatively at Plano Children’s Theatre.
In September 2017, AmeriCorps VISTA Business Development Officer Melanie Cheney helped bolster her organization’s total fundraised amount from North Texas Giving Day on September 14th. Through careful strategizing and posing a fundraising challenge to the Board of Directors, Cheney successfully helped raise nearly $9,000 more in 2017 than her organization raised in 2016 (increasing the total amount fundraised from $28,000 to $37,000). The money she helped raise will go toward tuition scholarships for children from low-income backgrounds, in fulfillment of North Texas Performing Arts’ vision of making arts education accessible to all North Texas families. In addition, Melanie strengthened the agency’s existing database of potential local donors for our silent auction fundraisers by adding over 20 new donor businesses to the spreadsheet and garnered in-kind donations worth $3,200.
In August 2017, VISTA Sean Enfield worked to improve the communication and relationships between the North Texas Performing Arts organization/staff and its volunteers while also continuing to standardize its volunteer practices. With such wide array of theatres and programming, the organization’s volunteer network is widely dispersed and hard to manage efficiently. As a part of his role with the organization, Sean has been working to ensure that all volunteers are aware of the rules and procedures while making sure they have some creative input and feel valued. Throughout August, he coordinated with volunteers across the four theatres and trained them for a variety of volunteer positions. This enables more volunteers to do the work and helps make sure the work is done consistently even as different hands take it over.
In August 2017, AmeriCorps VISTA Business Development Officer Melanie Cheney helped raise nearly $26,000 in matching funds to help motivate donors on North Texas Giving Day (September 14). By giving a presentation to the theatres’ Management Boards in July, Melanie secured donations from excited board members who are interested in raising as much money as possible on the day of the fundraiser. Her organization raised $28,000 total last year, so the fact that she was able to raise $26,000 in a matching fund alone, a month before the actual fundraiser, means that there is the potential to raise so much more this year.
VISTA Sean Enfield continued his efforts to train volunteers for the Plano Children’s Theatre (PCT). During the month of July, he helped organize, schedule, and run a workshop for the theatre’s high school interns, and he held another Training Workshop for the theatre’s production volunteer position. The production volunteer workshops covered the Set Build and Light/Sound coordinator volunteer positions. Since our volunteer roles are often combined with scholarships and tuition reimbursement, these volunteer roles help make theatre programs affordable to the patrons. Sean also continued management of PCT’s vast array of existing volunteers as the end of the summer ramps the theatre back into its busiest season. During the month of July, he recruited 15 new volunteers and managed 101 volunteers for a total of 389 service hours which saved Plano Children’s Theatre $9,768 in labor costs.
In July 2017, AmeriCorps VISTA Melanie Kuriger helped create a fundraising plan for the massive community giving event, North Texas Giving Day. Intent on improving her Plano Children’s Theatre’s fundraising from the previous year, she helped devise a plan to pool Board members’ donations into a matching fund, which will be used to motivate donors during the event. She created a slideshow and pitched her ideas to the Managing Boards for each of the theatres in her organization and for the Governing Board. She was met with excitement and enthusiasm and anticipates 100% Board participation.
Volunteer Coordination VISTA Sean Enfield focused his efforts on expanding Plano Children’s Theatre’s (PCT) volunteer base through its summer intern program and a newly implemented Volunteer Training program. Both programs help make enrollment in productions and classes more affordable. PCT interns earn credits that can allow them to earn up $400 toward a future production, and volunteers often receive credits for the productions in which their child is cast. By expanding the reach of these positions, the theatre hopes to allow those who might be interested in theatre, but unable to afford it, an opportunity to participate with little to no financial involvement. Sean has developed trainings for two of the organizations vital volunteer positions and will eventually develop trainings for all positions. The goal is to minimize the stress in all of the positions and to acclimate new participants into the theatre community.
In June 2017, AmeriCorps VISTA Resource Development Officer Melanie Cheney serving with Plano Children’s Theatre helped deliver a presentation at the Plano Metro Rotary Luncheon that resulted in a $5,000 donation from the club. This donation will be used to pay for scholarships for underprivileged children who cannot otherwise afford tuition costs. This will allow children from low-income households to have access to enriching extracurricular arts activities that help teach valuable life skills (responsibility, discipline, integrity, etc.) and push them to become better students and citizens. Simply by bringing a few of our students to perform a couple songs at the Rotary Luncheon, we also received a $100 donation from a rotary member who was so moved by their performance that he attended the actual performance that weekend and wrote a letter detailing how thoroughly impressed he was by our students’ passion and skills. In 2016. Plano Children’s Theatre awarded 255 scholarships to underserved students, totaling $30,906.
The heat is on in Plano, TX! In May, VISTA Sean Enfield helped Plano Children’s Theatre prepare for its upcoming summer camps. Plano Children’s Theatre offers scholarships to low income children to attend the theatre summer camps. During the summer season, the theatre operates during the days as well as the evening to accommodate the busy camp schedule. Because of the increased activity, the theatre’s volunteer needs change. As Volunteer Coordinator, Sean has been prepping to manage this shift in volunteer management. Throughout the month, he has worked to recruit interns for all four of the theatres’ camp programs and has worked with the Office Manager to re-tool the community service volunteer program so that it can continue during the camps. He has also been prepping for upcoming volunteer training initiative that will begin in the summer. Sean has recruited 114 new volunteers to serve at the summer camps. He has also managed 20 volunteers who served 125 hours in May by building production sets and other vital agency needs.